Guidelines and Procedures

attendance procedures

Studies show a direct correlation between good school attendance and student achievement. Therefore, we encourage you as parents to reinforce the importance of school attendance and make every effort to send your child to school regularly. Please call 949-936-6301 before 8:45 AM each day if your child will be absent or tardy. All tardy students must sign in at the front office before going to class. Attendance and tardies are monitored at the District level, and, per CA Ed Code, letters will be generated if your child has three or more tardies of 30 minutes or more, ten tardies of less than 30 minutes, or three unexcused absences. Per CA Ed Code, a student shall be excused from school when the absence is due to illness, medical/dental appointments, a funeral for immediate family members, observance of a holiday or ceremony of their religion, attendance at religious retreats, or student’s appearance in court.

Attendance/Illness/Absences

University Park and IUSD take student attendance very seriously. We believe that student success begins with daily attendance. As a result, we take steps to ensure that students attend school daily and that each student complies with school attendance laws and stipulations outlined in the California Education Code. The two basic attendance laws are:

All persons 6 through 18 years of age must attend school by California State Law. Parents have a legal responsibility to ensure their child’s attendance. (Education Code Section 48200)

• A pupil is considered truant if they are absent for more than three full days in one school year without a valid excuse; tardy or absent for more than 30 minutes during the school day without a valid excuse on three occasions in one school year; or any combination thereof. (Education Code Section 48260)

As parents of elementary school children, you are responsible for ensuring that your children are in school daily, arrive on time, and remain in school the entire day. With that in mind, parents are encouraged to take a proactive approach to establish positive attendance patterns and avoid chronic truancy. This will assist your children in reaching their highest potential. By law, absences or tardies are only excused if the child is ill, is attending a funeral for an immediate family member, or involved in religious observance. In each case, documentation or proof may be required. Unless it is an emergency, it is recommended that medical and dental appointments be scheduled after school.

To establish positive attendance patterns, it is recommended that parents teach their children the following:

• Follow all district and school attendance policies.
• Make education their top priority.
• Emphasize to them that to get the best start in life, they need a good education.
• Remind them if they do not go to school, they will fall behind other students, and they can’t get the grades needed to graduate.
• Explain to them that students who miss school are often victims or perpetrators of crimes.
• Understand that tardies and leaving school early should be an exception, not a norm.

Most students with more than three unexcused absences from school or tardies at University Park are not considered habitual/chronic truants but would be categorized as soft truants.

 

Soft Truancy includes, but is not limited to:

• Bringing a child late to school (less than 30 minutes).
• Picking up your child early for family outings, vacations, frequent medical appointments or business, or even trying to avoid traffic.
• Excusing a student as ill for more than 10 days without medical verification.
• Frequent excused absences.
• Keeping an older child home to babysit.
• Keeping an older child home to work.
• Irregular attendance.
• Taking a vacation during school.

Chronic truancy almost always begins with a pattern of soft truancies that is not corrected.

To keep all our students safe, it is important that we verify all student absences as soon as possible each day. Should your child need to be absent from school, please call our attendance line at 949-936-6301 to report the absence. This number may be called at any time. If possible, we ask that you call this number and report your child’s absence by 8:45 a.m. By doing this, we can avoid calling you at home or work to verify your child’s absence. As stated above, it is important that children be in attendance whenever possible. In addition to missing important classroom instruction, students are often challenged with feelings of trying to catch up. As important as punctuality and attendance are to student achievement, children should not be sent to school ill. Children who come to the office with a body temperature of 100 degrees or above will be sent home and should remain at home until a normal body temperature is maintained for 24 hours. Homework may be requested after the second day of absence. You may contact the teacher directly and check the classroom website for assignments.

If you find it necessary to schedule a medical/dental appointment during the child’s class time, please have your child dismissed through the office.

Campus visitations

In the interest of safety, we ask that all visitors report to the office to sign in through our automated computer system. At that time, visitors will be issued a badge to wear, indicating to the students and staff that they are authorized to be on campus. The visitor badge must be worn at all times when they are on school grounds.

To effectively manage students during recess and lunch and ensure their safety in this less restrictive environment, our campus is closed to visitors on our playground.

All volunteers must complete an IUSD Volunteer Registration & Screening Information form before volunteering. Information about volunteering can be found online at https://iusd.org/parents/parent-involvement/volunteers. All visitors will need to show photo identification when visiting our school.

childcare

Catalyst Kids, our onsite Child Development Center, and programming offered via the City of Irvine are a positive alternative for working parents needing childcare. Catalyst Kids is located on campus in the buildings adjacent to the back of our school. The Catalyst Kid’s hours are from 7:00 a.m. until 6:00 p.m. They can be reached by calling 949-653-0352. The City of Irvine offers after-school programs located at University Community Park. If you would like additional information, including fees, please call 949-724-6815. To receive information regarding other Irvine childcare facilities, you may call the Irvine Community Services Department at 949-724-6632 or 949-724-6635.

 

External Link https://www.cdicdc.org/

classroom celebrations and parties

Celebrations can be educational, fun, and exciting for our students. Dietary restrictions, cultural beliefs, food allergies, and the varied nutritional preferences of our parent population require considerable and deliberate coordination of any event involving food. Students in our school community have life-threatening allergies to certain foods and other allergens. With that in mind, classrooms are expected to follow the guidelines outlined below for celebrations and parties.

• To reduce the risk of exposure to one of the most common allergens, please do not send any peanut or nut-containing foods for any classroom celebration or party.
• Classrooms will allow students with food allergies or certain health conditions to bring an alternative item and participate in the festivities.
• Parents are notified before any food is brought into the classroom.
• Consider non-food items for parties and events so that all children may participate in the fun.
• Consider a physical, art, or music activity in place of a food party.
• Please contact your teacher before bringing any food products to the classroom.

classroom interruptions

The University Park staff makes a concerted effort to establish a learning environment that is conducive to the development of good study habits and uninterrupted academic learning time. We seek your cooperation and assistance in this effort. You can help us by:

• Sending the teacher a note or e-mail should you need to pick up your child early. This will allow the teacher time to prepare your child for pick up.
• Avoid calling the school and leaving messages for your child unless it is an emergency. The telephone is made available to students only for emergencies.

dress code

We believe there is a correlation between a student’s behavior and their clothing. There is a wide range of available clothing styles that reflect a positive attitude and appearance. We ask that students attending University Park wear clothing that is comfortable, clean, and appropriate for an elementary school. Because our instructional program includes active play, students must wear clothing that allows them to run and jump. Clothing and other items students wear must not disrupt the educational process nor create any form of disturbance. All fashions that a student might choose may not be appropriate for an elementary school.

 

Inappropriate clothing includes:

• Pants or shirts that are oversized and do not fit securely at the waist.
• Clothing with logos, slogans, words, or pictures promoting or depicting alcohol, tobacco, drugs, vandalism, bigotry, violence, sexual connotations, or profanity.
• Any clothing that is inappropriately revealing. Examples of this are mid-drifts, mini-skirts, dresses with spaghetti straps, etc.
• Earrings that dangle and could become dangerous when playing.
• Any make-up or adornment that causes a distraction in the classroom.
• Chains, including those attached to wallets, belt loops, or other items.
• Shoes with open toes, such as thongs and sandals, and shoes with excessive heels. These shoes are inappropriate and too dangerous for active play.

With the support and cooperation of our parents, students, and staff, University Park will be a positive and productive learning environment.

Early Dismissal / Parental Custody

Children leaving campus need to be signed out by the parent/guardian. Please come to the office to do so, and we will call your child. Children will only be released to parents or other adults listed by you on the child’s emergency card. If there are specific limitations related to releasing a child to a natural parent, please be advised that legal custody documents must be on file in the office. The natural mother or father can obtain their child from school at any time unless a court order is on file indicating otherwise. Photo I.D. is required to be shown when picking up students from the school.

Field Trips

Field trips are an integral part of the elementary school experience. It is common for students in every grade at University Park to take a few field trips each year. For students to participate in a class field trip, a Field Trip Permission Form must be completed and signed by a parent/guardian before departure. Please contact your child’s teacher if you would like information about scholarships due to financial hardship.

Homework

Homework is provided to review and practice concepts previously introduced in class. The amount of homework assigned is to be determined by the student’s teacher. On average, students should spend the following amount of time on homework each school night.

• Grades K-3, 20 minutes to 1 hour
• Grades 4-6, 1 hour to 1 ½ hour

Should the amount of time children typically spend on homework differ significantly from the above, parents are encouraged to contact their child’s teacher. Homework is intended to be an independent activity. If your child requires a significant amount of assistance to complete his/her homework, please contact your child’s teacher.
Parents can best assist their children by setting up a special place where homework is to be done. Specific times should be set up that does not conflict with other planned activities. This will provide structure to the homework routine.

 

Illness and Accidents at School

When your child visits the school’s health office, a note will be sent home notifying you of the visit, and a brief description of the reason for the visit will be provided. If your child does not have a fever or the reason for their health office visit is minor and does not require action from a parent, they will be sent back to class. If your child becomes ill or experiences an accident at school that requires him/her to be sent home or seek medical attention, you will be contacted immediately. If we cannot reach parent(s) or guardian(s) at home or work, we will then call the emergency contacts listed on your child’s record. Please keep a home phone, work number(s), cellular phone number(s), pager number(s), and emergency contact names and phone numbers current in the Parent Portal. If someone cannot be reached that is listed on your child’s emergency card, depending on the seriousness of your child’s condition, paramedics may be called. This includes, but is not limited to, a child having an asthma attack or allergic reaction, and no inhaler, EpiPen, or medicine has been provided. 911 will be called in all life-threatening situations.

Items Brought From Home

Personal play equipment, such as toys, balls, games, etc., should not be brought to school unless special permission has been granted by the teacher or principal. This includes electronic devices like music players, media players, and video games.

lost and found

Throughout the school year, we accumulate many sweaters, sweatshirts, jackets, and lunch boxes. We urge parents to label everything with their child’s first and last name that is sent to school. Items that are labeled are easier to locate when they are put in the Lost and Found. If your child is missing any of these articles, please visit the lost and found racks located near the lunch tables. Small items such as glasses, retainers, jewelry, and more valuable items such as musical instruments are placed in the front office. Unclaimed items are donated to charities during winter recess, spring recess, and at the end of the school year.

lunch program

The State of California has committed to serving free meals to all students on campus this upcoming school year. This commitment continues the program initiated by the United States Department of Agriculture (USDA), which provided free meals to all students during the pandemic.  Therefore, ALL students on campus will be eligible to receive one free breakfast meal and one free lunch meal per day.  (Please check your student's school schedule for serving times; breakfast is only served during morning recess at most elementary, K-8, and middle schools.)  Additional meals and a la carte items will be charged at full price.  Please click here to view Nutrition Services' Data Confirmation Packet for more information.

To contact the general phone line for Nutrition Services, call (949) 936-6520.

To see when snack or recess is for your child, see our bell schedule.

 

Helpful Links

• IUSD Nutrition Services (https://iusd.org/department/nutrition-services)
• Lunch and snack menus https://iusd.org/about/departments/business-services/nutrition-services/menus#accordion-section-i
• Payment options https://iusd.org/about/departments/business-services/nutrition-services/payment-methods

medication

Any time your child requires medication at school, the medication must be kept in the health office to be given by school personnel. Education Code 49423 allows school personnel to administer medications if the following steps are taken:

• The physician’s request form is completed and submitted to the office annually for each medication.
• A parental release form is on file in the office. Both the physician and a parent must sign the consent form before medication being administered at school.
• The pharmacy container with the medicine is labeled with the child's name, name of the medicine, dosage requirements, and physician’s name.
• Medicine is brought to school by the parent.

These regulations apply to non-prescription medications as well. Non-prescription drugs include aspirin, vitamins, cough syrup, cough drops, ointments, etc.

parent teacher association

The University Park PTA is a very active and supportive group. The association comprises volunteer parents and committed staff members who devote their time and talents to supporting our school and special experiences and events for our students. There are many opportunities for parents to become involved. Your membership and participation in this outstanding organization benefit your child’s education. Membership and other PTA related Information are sent home during the first few weeks of school.

Research shows that parent involvement is key to helping children succeed in school. The idea has been basic to PTA’s philosophy and action since its beginnings in 1897. PTA goes even further by stating that children do better in all ways when their parents care about what they are doing at home, in the community, and in school.

PTA activities establish communication between school and home. Parents are encouraged to attend meetings, support activities, and volunteer. Visit the PTA’s website to learn more https://www.universityparkpta.com/.

 

parent volunteers

University Park Elementary School welcomes and values our volunteer parents. Without volunteers, many programs and activities offered at our school would not be possible. Parents will be given opportunities to sign-up to help in the classroom and to assist with various events taking place throughout the school year.

In the interest of safety, we do ask that all volunteers report to the office to sign in through our automated computer system. At that time, volunteers will be issued a badge to wear, indicating to the students and staff that they are authorized to be on campus. The volunteer badge must be worn at all times when they are on school grounds.

All volunteers must complete IUSD Volunteer Registration & Screening before volunteering and show photo identification when visiting our school. Please check with your child’s teacher for more information.

P.B.I.S. – Panther P.R.I.D.E.

University Park’s Panther P.R.I.D.E. is a school-wide commitment to positive behavior support. Identifying, teaching, and reinforcing the expected behaviors allow students to achieve academic, behavioral, and social success. University Park’s Panther P.R.I.D.E. stems from the University of Oregon’s Center of Positive Behavior Interventions and Support (P.B.I.S.). University Park Elementary staff has undergone extensive training and has experience with the P.B.I.S. philosophies.

Go Panthers!

Punctual and Prepared - On time and ready for learning.

Respect -  Holds one's self, each other person, and the environment in high regard; acknowledges the inherent value in each human being and each living thing; honors the rights of others to be autonomous and to be treated with dignity.

Integrity - Conducts human interactions in a fair and straightforward manner; tells the truth; does not cheat, or steal; behaves in a manner consistent with one's professed values and ideals.

Dependable - Even when facing adversity and challenges. Demonstrates a willingness to act positively on a moral value even in the face of potential personal loss; a willingness to take calculated risks to achieve a positive result.

Everyone’s Safe – Safety first. Holds him or herself accountable for making choices that are safe.

 

Panther Pawsitives
We provide students with positive, immediate, and frequent reinforcement for these positive behaviors. When students are caught doing the right thing, University Park Staff rewards them with panther pawsitives. Other student acknowledgment opportunities will include panther pawsitives drawings in the classrooms, monthly recognition at assemblies, classroom award distribution, and monthly prize cart drawings.

Utilizing the “Systematic Change Model”, attention is focused on creating and sustaining primary (school-wide), secondary (classroom), and tertiary (individual) systems of support that improve lifestyle results for all children. This makes problem behavior less effective and desired behavior more functional. It is research-based, and it works!

Key Components

• Clearly defined school-wide expected behaviors.
• Expected behaviors are intentionally taught in all school settings.
• Purposeful reinforcement for demonstrating positive school-wide expected behaviors.
• Consistent consequences and opportunities for re-teaching positive expected behaviors.
• Use of data to make decisions about school-wide practices.
• Comprehensive staff and student involvement.

Goals

• Improve academic culture through increased instructional time.
• Improve the behavioral culture through a decrease in office discipline referrals.
• Improve school safety and positive peer interactions.

A student who is driven by values is concerned with society as a whole. A person who is driven by values understands why we have values, is willing to use values, and can identify and prioritize his or her own values for the good of the community. We teach these values through a school-wide behavior program based on PBIS. Instead of focusing students on a list of school rules that tell students what not to do, P.R.I.D.E. focuses and teaches students what to do and how to behave.

The real test of the effectiveness of any moral education effort will be its impact on the decisions students make. In the final analysis, we want our students to routinely make ethical choices -- choices distinguishing what should be done from what can be done.
In addition to the natural intrinsic rewards and consequences attained by students who exhibit positive behavior and follow P.R.I.D.E., University Park positively reinforces students individually and as groups through classroom and school-wide recognition programs fairly and consistently. Possible negative consequences earned by students for infractions of the University Park rules may include a verbal warning, loss of privileges, parent contact, parent conference, suspension from class, and suspension from school.

It is important to note that profanity is considered disrespectful language and will not be tolerated. Our profanity policy is as follows:

• First offense: verbal warning.
• Second offense: phone call home.
• Third offense: suspension from school.

The Irvine Unified School District enforces a policy of zero tolerance. This means that the following violations will result in immediate suspension and/or expulsion:

• Causing serious injury to another.
• Possession of any knife or other dangerous objects or look-alikes.
• Sale of a controlled substance.
• Robbery or extortion.
• Assault or battery.

In addition, the following violations will result in immediate suspension and determination of further actions which may result in expulsion:

• Causing or attempting to cause damage to school or private property.
• Possession of or use of tobacco.
• Stealing.
• Committing an obscene act or habitual profanity.
• Possession of a controlled substance.
• Disrupting school activities or willfully defying authority.
• Receiving stolen property.

Pets

Pets should not be on campus unless the teacher or principal has been granted special permission. Please be aware that, according to Orange County Ordinance 41.46, dogs are not to be on school grounds at any time. Should you choose to bring your dog when walking your child to and from school, please wait for your child off school grounds.

Playground and School Supervision

Supervision by staff at entry points to our campus, in the parking lots, and on the playground is provided 10 minutes before school begins every day. For your child’s safety, students should not arrive on campus before 7:45 a.m. Upon arriving, all students in grades first through the sixth report to the playground blacktop and line up for the class in their assigned area. Transitional Kindergarten and Kindergarten students must be accompanied by an adult and line up outside their classroom in their assigned area, and they are dismissed directly to their parent or guardian at dismissal. Students in grades first through sixth are dismissed from the outside door of the classroom to meet their parents, carpool, daycare provider, or walk home.

After-school supervision ends fifteen minutes after dismissal every day. All students should leave campus within fifteen minutes after school unless other arrangements have been made or they are being directly supervised by a parent. No student will be kept after school without prior parental permission.

Recess and lunch supervision is provided by trained University Park staff. Playground supervisors are easily identified by bright-colored vests and their IUSD identification badges.

Report Cards/ Parent Conferences

Report cards are issued at the end of each trimester during the school year. During the first month of school, parents are invited to attend Back to School Night to learn about the grade-level curriculum and instructional program for their child. This evening is for adults only. A goal-setting parent/teacher conference is held at the beginning of October to establish learning goals for each student. A second parent/teacher conference is scheduled in the spring for some students. Parents are encouraged to schedule conferences with the teacher anytime they feel there is a need during the school year.

Open House is scheduled in the spring. All family members are invited to come and share in the activities and experiences your child has had during the school year.

Safe Travel To and From School

IUSD Board Policy only allows elementary children in grades third through sixth to ride their bicycles to school. Each bicycle must be in safe working order and be equipped with a lock, and be parked in the bike racks. Bikes should be locked at all times when not in use. California law requires that all school-age bike riders wear safety helmets. Additionally, University Park students in grades third through sixth may ride skateboards or scooters to school if they are wearing a helmet and can lock it in the bike racks or have made arrangements with their teacher to keep it in the classroom while school is in session. Students in grades kindergarten through second may ride skateboards or scooters to school if they are wearing a helmet, are accompanied by an adult, and the adult takes home the scooter or skateboard.

Children and adults must follow all traffic safety laws when going to and from school. In the interest of safety and considering the number of people around the school at arrival and dismissal times, students must walk their bicycles and carry their skateboards or scooters when on school grounds.

If your child will be walking, riding a bicycle, skateboard or scooter to school, please discuss the safest route with your child. Bicyclists and pedestrians must use crosswalks and the assistance of a crossing guard or staff member when provided.

To see The City of Irvine Suggested Route to School map for our school, click here. 

Safety/Disaster Preparedness

We want to reassure you that University Park Elementary has an extensive emergency plan. In compliance with California law, the Irvine Unified School District uses the Standardized Emergency Management System (SEMS) in its emergency plans and procedures. Response procedures are in place to activate the emergency plan. Each year the staff reviews and practices the plan in mock drills to ensure the safest and most efficient response to an emergency. State law requires each elementary school to conduct monthly fire drills, a lock-down drill, and a drop-and-cover drill as part of the emergency preparedness plan.

How can you help ensure our student's safety as a parent?

• Always sign in your child at the office if your child is arriving late or sign out your child in the office if your child is leaving school.
• Volunteer in your child’s class. Make sure to sign in and out and wear a visitor/volunteer sticker at all times.
• Be familiar with the school site and report anything out of the ordinary to the school office or after school hours to the police.
• Carefully read newsletters and correspondence sent home by the school.

In the event of an emergency:

• Remain calm.
• Walk to the playground and follow student release procedures.
• Ask, “How can I help?”
• Volunteer and follow the instructions and guidelines carefully.

Student Accident and Health Insurance

The school district provides parents with a low-cost accident and health insurance for their children. Forms are available through our re-registration process. Additional forms are available in the office. The desirability of having such a plan can provide benefits and coverage when help is needed.

Student Birthday Celebrations

While we appreciate the joy and excitement that accompanies our students’ birthdays, we do not allow parents to bring food items to their child’s classrooms to commemorate their child’s special day. Dietary restrictions, food allergies, and the varied nutritional preferences of our parent population require considerable and deliberate coordination of any event involving food, and we cannot facilitate such oversight for every student’s birthday. Party favors are seen as more appropriate for a private setting, but if strongly desired, a parent may bring non-food items, such as pencils, stickers, stamps, etc., for classmates.

Student Fee Information

Background

California's Constitution affirms that students and parents cannot be required to pay money to access educational activities, nor can they be charged for materials and supplies necessary to participate in educational activities.

“Educational activities” has been clearly defined to include extracurricular offerings such as music, sports, and some clubs. Moreover, the rules described above are believed to apply to all affiliated groups supporting district and school programs, including PTAs, boosters, and foundations.

In 2010, the American Civil Liberties Union filed a lawsuit against the state over impermissible fees, charges, and deposits imposed on public school students. Two years later, Governor Jerry Brown signed legislation that codified existing laws and judicial decisions while establishing reasonable enforcement measures for schools and districts. The ACLU subsequently dropped its suit.

It should be noted that IUSD was in the process of analyzing its own practices even before the ACLU suit, looking specifically at funding requests that were made to help offset the cost of transportation, elective courses, summer school classes, and essential supplies and equipment. The district has since worked to clarify that parent donations for most educational activities are voluntary and that students will not be denied participation if their families choose not to contribute.

For further information, please check the following link on the Irvine Unified School District website: https://iusd.org/student-fee-information

 

Textbooks/Library Books

Textbooks and library books are school property and are loaned to students. Students are responsible for their safekeeping. All hardcover textbooks must be covered. Students are responsible for paying for lost or damaged textbooks. Most textbooks are available online.

Traffic and Parking Procedures

The Irvine Police Department actively patrols the area around University Park at arrival and dismissal times. They watch for cars speeding, illegally parking, and other unsafe driving behaviors. To keep our students safe, we ask that parents use caution when driving in our parking lot and around our school. When parking in the neighborhood, please obey all traffic laws and be considerate to our neighbors. Please do not block driveways, leave trash in the area, allow your children to play in someone’s yard, or make excessive noise.

At no time may a driver leave his/her car unattended or park in the loading zone. In addition, the Irvine Police Department will cite any parent unloading students in any street away from the curb, often referred to as double parking. Not only is it illegal, but incredibly dangerous.

Use of Telephones and Cell Phones

Cell phones are permitted at school; however, board policy requires that they are deactivated during the regular school day and used only during an emergency affecting the school or community. The use of cell phones is prohibited during school hours. They should be turned off and in the student’s backpack during school hours. Cell phones that are turned on during school hours are subject to confiscation and will only be returned to a parent through the front office.

We ask that you take care of all arrangements for the day with your children before they leave for school. If the forecast is for rain, send them in a coat or jacket and give them a plan for pick up/dismissal for inclement weather. If after-school activities are scheduled, be certain that they know what is expected of them before they leave for school. We ask that only emergency messages be telephoned into school for children since we strive to keep instructional interruptions to a minimum. Arrangements with friends must be made before coming to school.